privacy policy

With this privacy policy, we, HB&P Treuhand AG, based in Basel, describe how we process your personal data when you use our website, obtain our services, apply for a job with us, are employed by us, or otherwise interact with us under a contract or communicate with us.

If you provide us with data about other individuals, such as family members, employees, colleagues, etc., we assume that you are authorized to verify the accuracy of this data and that we may process it as described here. By submitting data about third parties, you confirm this. Please also ensure that these third parties have been informed of this privacy policy.

Protecting your privacy is very important to us. We naturally process your data only in accordance with Swiss data protection law.

Who is responsible for processing your personal data?

HB&P Treuhand AG, St. Alban-Anlage 44, 4010 Basel is responsible for the data processing described in this privacy policy, unless otherwise communicated in individual cases.

For questions about our handling of personal data or other data protection concerns, we can be reached at the following address:

HB&P Treuhand AG
St. Alban-Anlage 44, 4010 Basel
Email: dsg@hbp.swiss

What personal data do we process?

We process the following categories of personal data about you:

Customer data and data for the administration of the order placed with us: In particular, first and last names as well as contact details of the contact persons, nationality, date of birth, occupation, AHV number, social security details, copies of identification documents, position and title, associated company/position, industry, any cross-connections (e.g. shareholders or related persons) and further background information from publicly accessible sources (e.g. commercial register, debt enforcement register), contents of your request and the order;
Data relating to the order: communication with customers, authorities and third parties, consulting documentation, information that is disclosed to us by or for customers, authorities and other parties involved in the course of our services or that we create in the course of our services; this includes in particular personal data based on payroll statements prepared on behalf of the client and other documents created in the course of payroll processing or the maintenance of accounts;
Performance and billing data: Information on services provided and billed, invoice data, proof of performance, invoices, payments, payment information, bank details;
Data of our suppliers: Contact details, in particular first and last names as well as contact details of the contact persons, data on contracts and deliveries, information on the services provided and invoiced, invoice data, proof of performance, invoices, payments, payment information, bank details;
Communication data: When you contact us via the contact form on our website, by email, telephone or chat, by letter or via other means of communication, we collect the data exchanged between you and us, including your contact details and the metadata of the communication.
Employee data: Information relating to our staff (including applications), such as name, gender, address, contact details, nationality, place of origin, date of birth, social security number, social insurance details, professional qualifications and further training certificates, references, marital status and information on family members and other third parties (e.g. emergency contact, children for family allowances, etc.), religious affiliation, salary data, data on criminal sanctions (wage garnishment), employment level, performance records, time tracking, financial information, bank details, employee evaluations, data on working hours and vacation, date of employment, function, application information, health data (illnesses, sick pay, medical certificates, accident reports, etc.), IT access rights;
Website access data: Information related to your visit to our website, log files, date and time of access, URL, amount of data sent in bytes, source/referrer from which you accessed the page, browser used, operating system used, IP address used;
Additional information: Information related to participation in our events and other information provided to us by customers, as well as all data that you send or make available to us.

In some cases, we do not process some of the aforementioned data ourselves as data controllers, but rather as data processors for other data controllers (e.g., in the context of payroll processing for clients). In this regard, this privacy policy serves solely for transparency, and any information provided by the data controllers takes precedence.

For what purposes do we process personal data?

We process the above-mentioned personal data for the following purposes:

Order processing and management of relationships with customers and suppliers: processing of orders and compliance with other contractual obligations, such as in particular accounting and payroll accounting on behalf of clients, preparation of tax returns for our clients and other services;
Maintaining relationships, communication and marketing: Communication with our customers and interested parties, providing information about our offers and other marketing activities for customer retention or new customer acquisition, including sending newsletters (which can be unsubscribed from at any time by the recipient)
Personnel administration (including applications): processing of employment contracts, clarification of suitability for open positions;
Compliance: Adherence to legal obligations and official orders, including communication with authorities and courts; enforcement and defense of legal claims.
Website: To enable the use of the website (establishing a connection), to ensure system security and stability, for the optimization of the internet service, and for internal statistical purposes.

Who do we disclose your personal data to?

We do not disclose personal data to third parties without the consent of the data subject, unless this is necessary for processing the order placed with us or for the purposes described in this privacy policy. For example, we may engage external consultants, domestic and international experts, lawyers, insurance companies, advisors, experts, and other external support personnel for these purposes, insofar as we deem this expedient or necessary. In particular, information may be disclosed to authorities, courts, and social security institutions in the context of contract processing.

Furthermore, we may transfer personal data to data processors, in particular to IT service providers and other providers who provide IT applications (e.g. collaboration platforms) or support and other services on our behalf for the purposes listed in this privacy policy.

Furthermore, we may share personal data with partner companies belonging to our corporate group where this is necessary or useful to achieve the purposes described here.

Will your personal data be transferred abroad?

In connection with processing your order or for the purposes described in this privacy policy, we also disclose data to entities located outside of Switzerland. Such transfers abroad occur particularly with foreign service providers or when communicating with authorities or other bodies abroad as required by law. Therefore, depending on the context, your data may be processed in the EU, the European Economic Area, or another country recognized by Switzerland as having adequate data protection legislation.

What rights do you have?

Individuals whose data we process have the right to request information about the data processed about them, as well as its correction or deletion.

Insofar as our processing is based on consent, data subjects have the right to revoke this consent at any time with effect for the future.

To exercise such rights, data subjects can contact us at the address mentioned above in section 1. We will process these requests in accordance with Swiss data protection law and may, in accordance with legal regulations, reject or only partially fulfill them.

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We use such cookies to ensure the proper functioning of the website and, in some cases, to monitor the use of our website and determine your preferences (e.g., so that we can display the website to you in your chosen language).

Most browsers are preset to automatically accept cookies. You can disable this by turning off cookies in your browser settings.

Can this privacy policy be changed?

It may be necessary to amend this privacy policy from time to time, for example, if the law or the way we process personal data changes. In this case, we will inform you of the change in an appropriate manner (e.g., by posting it on our website or sending you an email), and the new version will become binding upon publication on our website.